Tips, Tricks & Essentials
No matter if you’re a large provider or a sole trader, getting paid for your services in a timely manner matters, and we hear you!
So we sat down with our accounts ninjas and put together a list of things to include on your invoice so that you can sit back, relax and let the process go smoothly & quickly without too many bumps in the road.
What to include on your invoice:
- Your business name & ABN
- Bank details – save some emails back and forth and pop them on your invoice
- Your phone number and email address – how we can reach you is important, plus we send a remittance advice to let you know when we make a payment for your invoice
- Invoice number – number one tip here is to make sure you don’t use the same number twice! Most invoicing systems automatically number your invoices, but if you’re doing it manually, be sure not to repeat a number. It’s also handy to pop your business or personal initials before the number if you can, to make your invoice unique (eg. PT001). As you can imagine, we process thousands of invoices, so you can sure ‘007’ has probably been used before!
- Dates – romantic, edible and timely. Always include the date of issue on your invoice and the date(s) you delivered the service.
- Participant name & NDIS number (if known) – this must be the person with the NDIS plan, not Mum or Dad or the Plan Manager. Even if the participant is under 18yrs, if it’s their NDIS plan, then you invoice in their name.
- Describe the service – Use the K.I.S.S principle – Keep. It. Simple. Sally. No essays necessary, just be nice and clear. For example, ‘Assistance at Home’, ‘Cleaning’ or ‘Occupational Therapy’
- The number of hours/units and what price per hour/unit (must be under NDIS price guide rates). If you haven’t read our favourite document, you can check out the NDIS price guide here.
- Invoice Total including GST (if being charged) – our accounts ninjas will work this out very quickly, but just to be sure we pay you the right amount, it’s best to include on your invoice.
Important Note – It’s important always to seek independent financial advice from your accountant or financial advisor.